Why Electronic data processing
No matter how big the organization is the amount of data processed will be huge, there can be a huge heap of data that requires processing. To process this huge pile of data manually require a lot of human resource and other resources, this is a waste of time and business functionality. An easy way to deal with this huge pile of data is to convert them to electronic data formats so that you don’t have to deal with the clumsy paper works.
Benefits of Electronic data processing:
By converting your paper documents to electronic formats there are several advantages over other manual methods.
Faster access: We can access a data faster, if the data is stored as paper documents then finding a specific file is very difficult it would be like searching for a needle in a haystack. But if the document is in electronic format then it would be easier to access them from a huge heap of data, we can just find the documents in just a mouse click away.
Reduced labor: The work you have to do to find a document is ten times more than the time and work needed to find an electronic document.
Saves storage space: Data when converted to an electronic document would save a lot of storage space and would be easier to locate and to access, this reduces the effort and time used. That storage space could be used for any other purposes, or it could be used for some other purpose, paper documents would take up to half of the space of the organization.
Infinite backup: The data could be stored for a long time without any data loss or data manipulation, paper records have the risk of getting destroyed in cases like fire or any other disasters but electronic documents can saved for a long time and can also be stored as a backup and hence data will not be lost for a long time.
Improved accuracy and reliability: Electronic documents will provide more accuracy and reliability of the records, since it has less chance of data manipulation when compared to paper documents and it would be more accurate since it won’t get torn or won’t eaten by any paper worms this would increase data reliability.
Reduced use of resources: Resources used for processing electronic documents are very less when compared to hard copies. Human resources and time consumed for finding and accessing paper documents are way much higher. This would increase the functionality and productivity of your business and would help in smooth running of your business.
Electronic data processing is very useful for converting data into electronic formats, data processing would have been very cumbersome if the documents were in paper formats. It would be a loss of company’s useful resources, if your documents are converted to electronic documents then it would be safe and secure for several years. Electronic data processing will help in reducing storage space used and would increase the reliability and accuracy of the data and the chances of data getting lost are reduced.